Know Who Holds Every Rupee of Fee Cash
Each staff member who collects cash fees gets a wallet. Cash collections are added the moment a receipt is made, and the balance only goes down when the accountant or owner confirms the handover.
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A Wallet for Each Collector
Cash fees collected at the counter are added to the collector's wallet automatically. Online payments never go into a wallet.
Confirmed Handovers
The collector submits a handover and the owner confirms it when the cash arrives, with remarks and a receipt photo. The wallet is reduced only after confirmation.
Bank Deposits
Let collectors deposit cash straight into the school account. The owner confirms it against the deposit slip.
Cash Limit Alerts
Set a limit and owners are notified when a collector is holding more cash than they should.
Refunds and Deletions Handled
Cash refunds paid by a collector come out of their wallet. If a cash receipt is deleted, the credit is reversed too.
Tamper-Proof Ledger
Every change is a new ledger entry. Nothing is overwritten, so you can trace each rupee back to the receipt or handover.
Matches the Daybook
Wallet amounts follow the same net-cash rule as the fee daybook, so the two always agree.
Opening Balances
Switching mid-year? Record the cash each collector already holds as a one-time opening balance.
Frequently Asked Questions
Who gets a wallet?
Every staff member who collects cash fees. Owners, the people who receive cash from collectors, don't have a wallet of their own.
What if the cash handed over doesn't match?
The owner confirms the amount actually received or rejects the handover with a reason. A confirmed handover can also be undone, which puts the amount back in the collector's wallet.
Does it count online and POS payments?
No. Only cash collected by staff goes into wallets. Online gateway payments settle straight to the school's bank account.
Can we switch it off?
Yes. It is an option in fee settings. Cash collected while it is off is not added to wallets.
Related Modules
Close the Cash Gap at the Fee Counter
See every collector's cash in hand, live.
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