A School CRM That Replies on WhatsApp Before Your Counsellor Wakes Up
Capture every lead from Facebook ads, Google forms, your website, and the front desk. Schoolites' AI agent replies instantly on WhatsApp, qualifies the parent, books a campus visit, and hands the warm lead to your counsellor.
Everything You Need in One Platform
Built with Indian schools in mind. Cloud-based, mobile-first, and fully integrated.
Multi-Source Lead Capture
Pull leads from Facebook Lead Ads, Google Forms, website enquiry form, walk-ins, JustDial, IndiaMART, and CSV uploads — all into one pipeline.
WhatsApp AI Auto-Reply
Our AI agent replies on official WhatsApp Business API the moment a lead comes in. It answers fee, timing, syllabus, transport, and admission questions in your school's tone.
Visual Sales Pipeline
Drag-drop kanban: New → Contacted → Qualified → Visit Booked → Admission. See where every lead is stuck.
Auto-Assign to Counsellor
Round-robin or rule-based assignment. Each counsellor sees only their own leads with daily follow-up tasks.
Unified Inbox
WhatsApp + SMS + email + call notes for every lead, in one conversation thread. No switching between apps.
Campus Visit Scheduling
AI books campus visits into the principal's/counsellor's calendar. Auto reminders 24h and 1h before.
Follow-up Reminders
No lead goes cold. Configurable cadences (Day 1, 3, 7, 14) with SMS/WhatsApp/call task reminders.
Source ROI Dashboard
See cost-per-lead and cost-per-admission by source: Facebook vs Google vs hoarding vs referral.
One-Click Admission Conversion
When a lead converts, all data (parent contact, child name, class) flows into the Admission module without re-entry.
Measurable Results From Day One
3x Faster First Response
WhatsApp AI replies in seconds. Research: 78% of admissions go to whoever replies first.
30-50% More Conversions
Structured follow-up + AI nurture vs. ad-hoc WhatsApp groups.
Marketing Accountability
Know exactly which channel/ad gave you admissions worth ₹X.
Better Parent Experience
Instant replies + organized follow-up signal a professional school.
Designed for Every School Type
Admission-Season Push
Run Facebook/Google ads, capture 1000s of leads, let AI qualify them at scale.
Multi-Campus Chains
Auto-route leads to the nearest campus based on PIN code.
Preschools
High-volume small-ticket admissions need fast WhatsApp responses to win.
Coaching Institutes
NEET/JEE coaching with seasonal batch enrolment surges.
International Schools
Long sales cycle (3-6 months). CRM keeps prospects warm.
New Schools
Critical first 2 years — every lead matters, AI prevents drops.
Frequently Asked Questions
Is the WhatsApp integration official (not a scraper)?
Yes — Schoolites uses the official WhatsApp Business API (via approved BSPs). Your number, your templates, fully compliant and not at risk of being blocked.
How does the AI know what to reply?
During setup we configure your school's fee structure, classes offered, timings, transport, syllabus, and admission process. The AI uses that knowledge base. It hands over to a human counsellor when it doesn't know an answer.
Can it handle Hindi / regional languages?
Yes — the AI supports English, Hindi, and major Indian languages and replies in whatever language the parent uses.
Will Facebook leads come in real-time?
Yes — direct integration with Meta Lead Ads. The moment a parent submits a Facebook/Instagram form, the lead is in your CRM and the AI is already replying.
Can our counsellor take over a conversation mid-way?
Absolutely. The unified inbox shows live AI conversations. Any counsellor can jump in and the AI gracefully steps back.
What if a parent calls instead of typing?
Calls can be logged manually or via integration with cloud telephony (Exotel, Knowlarity). Recordings get attached to the lead profile.
How is this priced?
Schoolites CRM is included in core plans. WhatsApp Business API messages are charged at the standard Meta conversation rate (~₹0.30–₹0.80 per session). No per-lead fees.
Related Modules
Stop Losing Admissions to Slow Replies
See the WhatsApp AI in action with your school's data in a 20-minute demo.
Start Free Trial Book a Demo WhatsApp Us