UDISE+ Validation Errors Guide
Field-by-field format requirements and error solutions
📋 Quick Reference: Field Formats
| Field | Correct Format | Example |
|---|---|---|
| Date of Birth | DD-MM-YYYY | 15-08-2015 |
| Aadhaar Number | 12 digits, no spaces | 234567891234 |
| Mobile Number | 10 digits, starts with 6-9 | 9876543210 |
| Pincode | 6 digits | 110001 |
valid@email.com | school@example.com | |
| Name | Letters & spaces only | Rahul Kumar Singh |
| Year | YYYY | 2025 |
| Percentage | 0-100, up to 2 decimals | 87.50 |
Personal Information Fields
- Only English alphabets (A-Z, a-z) and spaces allowed
- No numbers, special characters, or punctuation
- Minimum 2 characters, maximum 100 characters
- Should match name on Aadhaar for verification
✅ Correct
- Rahul Kumar
- Priya Singh
- Mohammed Abdul Rashid
❌ Wrong
- Rahul123
- Priya@Singh
- R.K. Sharma
⚠️ Common Mistakes
- Using initials with dots (S.K. → Suresh Kumar)
- Adding "Mr.", "Mrs.", "Dr." prefix
- Using Hindi/regional language characters
- Day: 01-31 (based on month)
- Month: 01-12
- Year: 4 digits (realistic birth year)
- Use hyphen (-), NOT slash (/) or dot (.)
- Date must be valid (no 31st Feb, etc.)
✅ Correct
- 15-08-2015
- 01-01-2010
- 31-12-2018
❌ Wrong
- 15/08/2015
- 2015-08-15
- Aug 15, 2015
⚠️ Common Mistakes
- Using slashes instead of hyphens
- YYYY-MM-DD format (ISO format not accepted)
- Single digit day/month without leading zero (8 → 08)
- Exactly 12 digits (no more, no less)
- Cannot start with 0 or 1
- No spaces, dashes, or any separators
- Only numbers (0-9)
- Must pass Verhoeff checksum validation
✅ Correct
- 234567891234
- 987654321098
- 567890123456
❌ Wrong
- 2345 6789 1234
- 1234-5678-9123
- 0234567891234
⚠️ Common Mistakes
- Copying with spaces from Aadhaar card format
- Starting with 0 or 1 (invalid Aadhaar)
- Entering 11 or 13 digits by mistake
- Select from dropdown - don't try to type
- Must match gender on Aadhaar
- Transgender option available as per government norms
Contact Information Fields
- Exactly 10 digits
- Must start with 6, 7, 8, or 9 (valid Indian mobile prefixes)
- No country code (+91), no leading 0
- No spaces, dashes, or brackets
✅ Correct
- 9876543210
- 7890123456
- 6789012345
❌ Wrong
- +919876543210
- 09876543210
- 5432167890
- Must contain exactly one @ symbol
- Valid domain after @ (gmail.com, yahoo.in, etc.)
- No spaces anywhere in email
- Standard email characters only
✅ Correct
- school@gmail.com
- principal_123@edu.in
- contact@schoolname.org
❌ Wrong
- school@gmail (no extension)
- school gmail.com (no @)
- school @gmail.com (space)
- Exactly 6 digits
- First digit: 1-9 (cannot be 0)
- Must be a valid Indian PIN code
- No spaces or dashes
✅ Correct
- 110001
- 400001
- 560001
❌ Wrong
- 011001 (starts with 0)
- 11001 (only 5 digits)
- 110 001 (has space)
Academic & Category Fields
- Select from dropdown only
- Must match caste certificate category
- Affects scholarship and RTE eligibility
- Sub-caste selection depends on state list
⚠️ Common Mistakes
- Selecting wrong category (verify from certificate)
- Caste not matching category (SC caste under OBC)
- Not selecting sub-caste when required
- Must be within school's recognized classes
- Age must be appropriate for class
- Primary (1-5), Upper Primary (6-8), Secondary (9-10), Sr. Secondary (11-12)
- Range: 0 to 100
- Maximum 2 decimal places
- Use decimal point (.), not comma (,)
- Don't include % symbol
✅ Correct
- 87.50
- 92
- 75.5
❌ Wrong
- 87.50%
- 87,50
- 105
Tired of manual data entry?
Schoolites keeps your school data in UDISE+ format all year, so you export it instead of re-typing it.
💡 Tips to Avoid Validation Errors
📅 Use Date Picker
Always use the built-in date picker instead of typing dates manually to avoid format errors.
📋 Copy Carefully
When copying from documents, check for extra spaces or hidden characters that cause errors.
🔍 Verify Before Save
Double-check Aadhaar and mobile numbers before saving - errors here are hard to correct later.
📝 Keep Documents Ready
Have Aadhaar, birth certificate, and caste certificate open while entering data.
Frequently Asked Questions
Excel may display data differently than how it's stored. Dates especially can appear correct but have wrong underlying format. Use the official UDISE+ template and avoid copy-pasting formatted data.
No, UDISE+ only accepts English alphabets in name fields. Transliterate names to English. For example, राहुल → Rahul.
Use parent/guardian's mobile number. At least one valid mobile number is required for each student record for communication purposes.
Use only basic punctuation (comma, hyphen) in address. Avoid # @ & symbols. If building/street has special names, transliterate to English.
Tired of Manual UDISE+ Data Entry?
Let Schoolites handle the complexity. Keep student and staff data UDISE+ ready all year and export it instead of re-typing it before the deadline.
Try Schoolites Free1 month free after a small one-time registration fee